Despite best intentions to be more eco friendly, many offices are still processing large volumes of paper. Disposing efficiently of that paper in a way that meets compliance and confidentiality requirements can be a challenge. Valuable employee time is often wasted handling the process, which may be further hampered by the use of small, inefficient shredders. For any business of any size there are some very good reasons to use a professional shredding service.
Shredding confidential business documents is important for the security and protection of your company, and of your customers’ information. Organisations are under a constant threat of data breaches, identity theft and forgery risks if they don’t have the right measures in place to dispose of confidential information that is no longer needed. However, these threats and risk can be mitigated significantly by shredding confidential documents. So how can outsourcing the task of shredding decrease the security risks of your organisation?
It is becoming more and more common for businesses to choose to have sensitive pieces of information destroyed on-site. This is usually done via on-site shredding companies, when the documents are no longer of use. As the name suggests, on-site shredding is done on the companies premises, where the process can be overseen by staff from start to finish.
The complete and secure destruction of sensitive documents is a necessary part of daily business nowadays. Shredding doesn’t just save space, but it also helps your company comply with legal data protection requirements, as well as the environmental benefits that it brings.
On a day to day basis, public sector organisations tend to process more information than private sector organisations. Without the right security measures in place, that large amount of data could pose a threat if it ends up in the wrong hands. This being the case, the public sector is a big target of information theft, which further magnifies the importance of having the correct security measures in place to protect your business.
Most organisations are aware of the risks associated with not destroying confidential information, and many have a shredding policy in place to mitigate this risk. Handling this in-house can often cause more problems than removing them, especially when there are issues with the security of shredding. It can take time to shred all of your documents in-house, and it’s almost always insufficient to make sure that your business is fully compliant with all data protection legislation.
As with any sector, protecting customer data and complete confidentiality are essential. Many large companies process a huge volume of data over a period of time, increasing the amount stored in-house and filed. This also means that a large amount of paper containing confidential legal information can accumulate as data is no longer relevant, and the records are no longer required.
Data compliance is a growing concern for many businesses nationally. With more incidences of hacking and data breaches, the British public are increasingly aware of the need to keep their data secure, and businesses are under pressure to ensure that all confidential information is kept private.