Mobile document destruction is a form of paper shredding service, whereby a shredding van will come to your premises, collect all of the paper that you have accumulated ready for destruction, and then ensure that your paperwork is destroyed effectively and efficiently.
Typically, this kind of service is used by businesses, and while there has been much talk of the paperless office, the fact is that most businesses still rely heavily on the use of paper for printing documents, receiving information, and for various other purposes. Destroying these documents securely and safely is vital, because it can protect your business.
Cost Effective Solutions
Many businesses operate on tight budgets and have stringent rules on how they can and cannot spend money. Buying a good quality paper shredder and employing somebody to feed waste paper into the shredder every day will not fall under the budget of most organisations.
Outsourcing administrative tasks, on the other hand, is likely to be one factor that is included in an annual spending allowance. Using a mobile document destruction service will usually work out cheaper than employing somebody to perform the task within your company. You won’t need to buy a shredder, pay the salary of your new admin member, or cover any of the associated overheads.
Protect Your Data
Mobile document destruction is secure. The shredding service that you use should offer a form of shredding called cross hatch shredding. This cuts the paper horizontally and vertically so that the resulting paper is impossible to reconstruct in any meaningful way.
Consider the documents that you print yourself. You may print information about yourself, the directors of the company, and even details of shareholder and board meetings; information that, if it got into the hands of the competitors, could prove extremely damaging to your reputation.
Protect Your Reputation
This isn’t the only way in which you can protect your reputation using mobile document destruction. Reputation is vital to a business, and will help ensure the continued success of your organisation. Missing files, stolen data, and other missing information can cause major issues for you, your employees, and your clients, and it will almost certainly mean that you will lose face.
Document shredding ensures that every piece of paper that you print is disposed of securely and carefully.
Protect Your Employees
The accounts department within your organisation is likely to print documents regarding your employees. Personal details, even bank details, may be printed out while running reports, updating details, or adding new personnel. If this information is stolen because it hasn’t been shredded, it means that your employees are at serious risk.
It is your responsibility as an employer to ensure that employee details are kept safe and secure. In the same way that you wouldn’t let somebody walk in and read confidential files on the computer, you shouldn’t allow thieves the same opportunity to steal information from your paperwork. With mobile destruction services, you can turn critical data into confetti that cannot be reconstructed.
Protect Your Relationship With Clients
Your clients will also expect the same level of security as your employees. It requires a large degree of trust between business and customer, and this trust can easily be eroded if your client finds that information about them has been stolen or has gone missing from your premises.
By arranging regular collections with a shredding company, you will be able to ensure that everybody from employees to clients, and including your business as a whole, remains secure and does not have to endure the problems that are associated with data going missing.
Author: Mark Coombes, Follow me on Google+