Every school, college or university today has a range of responsibilities to fulfil when it comes to keeping data safe. Compliance with regulation, such as the GDPR, is an essential part of the process and applies just as much to educational institutions as it does to business organisations. There can be severe consequences for schools, colleges and universities that don’t take data protection seriously, not just in terms of the fines that can result from a lack of legal compliance but reputational damage too. Paper document shredding is a comprehensive option for ensuring that responsibilities relating to physical data are fulfilled.
Take the burden off your staff
Most employees already have enough to deal with thanks to tough school schedules and ongoing changes to educational infrastructure. Adding to that burden by putting paper document shredding in the hands of staff may simply be too much. As a result, without a shredding service in place, documents can simply be left around, may go missing or end up in the wrong hands. This creates a serious security risk, especially given the sheer volume of documents that may have been amassed by the end of a school year.
Secure large scale document destruction for total peace of mind
Using a paper document shredding service provides peace of mind for the management of a school, college or university. It can be used to deal with files and records, from student reports to medical records and financial documents, as well as a range of other media including CCTV records. Lockable consoles are provided for all the materials that are due to be destroyed – these ensure that there can be no tampering once the materials are in the consoles and maintain optimum security throughout the shredding process. A shredding service has the capacity to cope with whatever volume of documents has built up over time – specialist equipment delivers effective destruction at a fraction of the time and cost of trying to manage this kind of burden in-house.
A cost effective and reliable service
Working with a paper document shredding service enables and school, college or university to put the responsibility of document destruction into the hands of a reliable third party. Shredding can take place either offsite or on-site and is handled at regular intervals, depending on individual need. A bespoke service ensures that the right shredding schedule can be created to avoid any build up of documents that could present security issues and put the school at risk. Working with a shredding partner can help to free up staff to add value elsewhere and reduce the need to invest in equipment, such as a shredder, as well as ongoing upgrades and maintenance.
Data protection responsibilities can fall heavy on educational institutions today, especially given the wide range of other burdens that exist. Working with a paper document shredding service can help to improve data security and ensure that one element of responsibility is being handled elsewhere.