Secure confidential paper shredding is a process whereby a shredding company comes to your office or other premises, collects your waste paper, and then either shreds it in a mobile shredding van or takes it away for off-site shredding. You can usually arrange for regular collections or simply call the shredding company when you have accumulated enough paper to make shredding worthwhile. Doing so ensures that you meet government legislation, that you protect the data of your employees and your customers, and that you save time when compared to doing the shredding yourself.
Meet Government Legislation
Government legislation dictates that certain documents and files need to be disposed of properly and securely. Crosscut shredding offered by professional shredding companies meets this legislation while putting waste paper out with the rest of the recycling every fortnight does not.
You should not burn or incinerate the paper because this causes damage to the environment and poses a fire risk too. Shredding the paper yourself requires that you buy an expensive shredder and task one of your employees with the shredding process.
Recycle Your Waste Paper
While burning waste paper poses a hazard and is considered damaging to the environment, shredding companies will usually remove the shredded paper and then take it away for recycling. Not only does this mean that the paper is no longer on your premises getting in the way but it also means that you are ethically disposing of the waste.
When thrown away, paper will be taken to landfill unless it is first separated and then taken to or sent to specialist recycling facilities and doing this yourself can prove costly, especially if you have a large amount of paper that needs recycling.
Protect Your Company And Employees
Different companies use paper in different ways and while there has been a push for organisations to turn paperless, it has proven less than fruitful. Paper remains a beneficial means of storing data that offers easy access and convenience.
This means that sensitive business data, and data relating to your employees will often be found on paper files. Secure confident paper shredding ensures that all of this information is properly destroyed so using such a service protects your business interests and the personal information of your employees.
Protect Your Customers
Similarly, if you print data regarding your customers this means that there is customer data lying around in your office or on your premises. A thief can easily take and use some of this information to their own ends and you can be left with a damaged reputation and a damaged relationship with your customers.
Secure confidential data shredding ensures that the data you dispose of on paper files is properly disposed of so that you can retain your reputation and the relationship that you have with your customers.
Save Time On In-House Shredding
It is possible to buy a shredder that you can use in your own office and you could use one of your employees to complete the weekly shredding run. However, to enjoy the same level of security you will need an industrial shredder that performs crosscut shredding and you will need to take one of your employees away from their other tasks.
When you use a secure confidential paper shredding service you only need to take the paper out to the lorry and you may want to have somebody ensure that it is shredded properly while they watch. This is considerably easier and less hassle than performing the shredding within your own organisation and it means that your employees can continue with their daily tasks.
Author: Mark Coombes, Follow me on Google+