Shred on Site

Paper shredding is a vital component in any organised office environment today. It not only helps to ensure that the business is compliant with data protection regulations but has a big part to play in keeping spaces clear of unwanted clutter and mess. Investing in a regular paper shredding service can save your business time (and money) so how do you make sure that you get the best possible service for the best possible price?

• Do an audit of your environment. If you have a lot of space that is currently allocated to boxes of old documents, a clunky shredder, bags full of shredding waste to dispose of etc then you could free up a lot of space by opting for a regular paper shredding service. It’s also important to look at how much of your existing employee time is being taken up with shredding - and so how much individual talent and value is being lost as a result.
• Carry out some research into paper shredding services. For example, what are the general costs in terms of the options for paper shredding near you and how do these differ for convenient services that shred on site and those that require materials to be transported to them? Make sure you understand what could affect what you pay for paper shredding, for example a large quantity of paper to shred or the frequency with which you require the shredding service.
• Be clear about the services you need. Paper shredding can include everything, from disposing of electronic devices (such as disks) to destruction of privileged documents and putting specific measures in place that are designed to protect your business from fraud and identity theft.
• Shop around and negotiate. When you’re researching paper shredding services you’ll probably get lots of different quotes and service options. If you don’t see the cost or the service you want with the provider you’re interested in then don’t be afraid to negotiate and ask for exactly what you want. Paper shredding pricing can vary a lot and many businesses will be open to negotiations. When you’re getting quotes make sure you’re absolutely clear on what is included in the quote - and what isn’t - so that there are no surprises costs.
• Have a checklist when you’re making your final selection. For example, make sure that you get a written quote that (as mentioned) includes every aspect and cost involved in the service. Check that the company has experience - this is especially important when it comes to handling sensitive or confidential data in documents and the compliance processes that are required for that. You’ll also need to look to see whether the business has insurance and whether there are any industry standards that are important to ensure that they meet.

If you’re looking for a regular paper shredding service for your business in 2023, and keen to ensure that this is as cost effective as possible, these are the key points to consider.