Many businesses today have set targets to achieve a paper-free environment. However, the reality is that while we can streamline internal systems and processes to help reduce the volume of paper involved, documents often remain essential. Not only that but many of the most sensitive and crucial data is often paper-based. That’s why it’s so important for any business to ensure that shredding is a priority. A monthly shredding service can help to cover all bases, from compliance through to efficiency.
Why is shredding so essential?
A lot of this comes down to data. Recent years have seen a tightening up of data protection rules that apply to all businesses and across all mediums, including physical documents. The penalties for failing to take steps to protect data – especially customer data – can be significant. There are also risks when it comes to business data, both with respect to competitive practices from others within a market and also employee data that needs to be protected and handled carefully. Shredding is one of the only truly reliable options if you want to ensure that your business is meeting compliance obligations with respect to data destruction. Recycling without shredding can leave businesses vulnerable as documents remain intact. While preventing a digital data breach can involve difficult decisions about which software and systems to invest in, physical data is much simpler: regular shredding can help to keep your business safe.
The advantage of a monthly shredding service
A monthly shredding service is used by a wide range of businesses, from SMEs keen to avoid the fines that can come with even the smallest data breach to professional firms and consultancies and large international brands handling large volumes of sensitive and confidential data every day. For any of these organisations, there are a number of advantages to putting a monthly shredding service in place, including:
- Reliability. A pre-determined monthly date for shredding ensures that this process is never forgotten. It takes the task out of the hands of your internal team and provides a dependable disposal option that you can always rely on.
- Simplicity. When you partner with a monthly shredding service you will receive a lockable console into which documents can be deposited when they need to be shredded. Security is improved and all that you need to do is ensure that the right documents are in the console before the monthly pick up.
- Compliance. Ensuring that your business is compliant with data-related laws and regulations can seem like a minefield today. A monthly shredding service is a straightforward way to ensure that you’re doing everything you can to stick to best practice guidelines. You’ll not only reduce your business’ exposure to potential liability but also have clear evidence of chain of custody and destruction processes should you ever need to provide proof of steps taken.
A monthly shredding service has a number of key advantages that any business can benefit from so to find out more get in touch with us today here or call today on 0800 181 4106