Disposing of documents has become a necessary part of every business set up, particularly with the arrival of data protection legislation and the obligations to ensure that data is both securely disposed of and not held for longer than is necessary. On site shredding is an efficient and cost effective response to these requirements for business and, no matter what the size or structure of an organisation, there are some very attractive benefits to opting for professional document disposal in this way.
For SMEs and micro enterprises, perhaps the biggest advantage of on site shredding is that it removes the need to deal with this within the organisation. Disposing of documents in house can be time consuming and costly in terms of manpower and professional document disposal can achieve the same results in much less time. This frees up individuals to focus on other tasks, essential when a business is just starting out and needs everyone in the organisation to be focused on driving it forward.
Larger organisations – often with a far greater volume of documents that need to be disposed of – will find that there are considerable cost savings to be made from opting for on site shredding. Again, the speed is an advantage here and the convenience of not having to move the documents anywhere to dispose of them means that there is one less task to worry about. Shredding on site can be organised at a time that suits those in the business and scheduled regularly or on a one off basis, depending on the number of documents that need to be dealt with.
One of the advantages of on site shredding that all businesses tend to feel the benefits of is the security element. There simply isn’t another method of document disposal that is as secure as a professional on site shredding service. Even opting for recycling opens up the risk of document loss or theft between the time when the documents are collected and the point at which they are actually put through the recycling process. For peace of mind, the most comprehensive way to ensure fully secure document destruction is on site shredding before the recycling pick up is made.
It’s not just the risk of confidential customer data that shredding on site can help to counteract, but also an organisation’s own business information. Whether a large multinational company with design secrets to protect or a small startup with one genius idea, a lack of proper disposal of documents means that the data contained within them – internal emails, reports, memos etc – becomes vulnerable. It only takes one careless moment and years of hard work could be compromised as a result of documents ending up in the public domain that should have been safely disposed of instead.
It’s clear from the above that on site shredding has much to offer just about any type of business. From the smallest startup to the largest organisation, ensuring secure document disposal should be high up on every task list.
Author: Mark Coombes - Follow me on Google+