Shredding has become an integral part of operations for many businesses today. It’s the simplest way to protect sensitive business data and could be essential for ensuring legal compliance. If you don’t yet have a shredding system in place – or a reliable shredding partner – there are 7 good reasons why it’s time to start shredding your obsolete documents.
1. Shredding ensures your business is compliant.
The key piece of legislation here is the GDPR, which arrived in 2018 and introduced significant penalties for businesses not properly protecting data. It’s now essential for any organisation to have processes in place that ensure effective destruction of anything that contains data, whether that’s staff names and email addresses or customer bank details – shredding is the most effective way to comply.
2. One in five data breaches still involves paper.
Identity theft and fraud are most likely to result from paper thefts but it doesn’t end there. Information such as passwords, personal data and IP addresses discarded in documents can help to facilitate a digital data breach too.
3. Total destruction is guaranteed.
The shredding process is one that leaves no room for documents to be reassembled and for data to be mined from them. Every document is shredded into 3mm by 9mm pieces at high speed. Working with a shredding partner will ensure that your obsolete documents are quickly dealt with on a regular basis and not sitting around leaving the business vulnerable.
4. Shredding extends beyond just documents.
While shredding is the best option for your obsolete documents it doesn’t stop there – you can also use it for textiles, hard drives, USB sticks or SIMs so that no one can get hold of the data that these may contain and use it against the business.
5. A clear audit trail.
Shredding with a reliable shredding partner will provide you with certified proof that document destruction has taken place. You will be able to show a clear audit trail when it comes to obsolete documents, whether that is for the purposes of compliance, investigation or demonstrating improved corporate social responsibility.
6. Options for a more cost-effective approach.
If you work with an on-site shredding partner then you can minimise your operational expenses when it comes to data destruction. Your internal resources and people are freed up to add value elsewhere and you don’t need to factor any of the costs of shredding internally into your budget. Security is tight – materials for shredding are kept in lockable consoles until they are ready to be destroyed.
7. Improving environmental commitment.
100% of shredded paper waste is recycled meaning that you can improve your green commitments considerably simply by working with a shredding partner able to ensure that your shredding waste is disposed of in a sustainable way.
Shredding your obsolete documents makes a lot of sense, not just in terms of cost savings and improving security but also when it comes to ensuring that the business is legally compliant and demonstrating environmental commitments too.