The contemporary world can be a difficult place for businesses, particularly SMEs with few or limited resources. The demands that are placed on most companies when it comes to security, data protection and customer confidentiality are the same, whether you are a startup just venturing in to the business world or a well established company with decades of experience. The sanctions can be severe too, from lost of custom and customer loyalty, to court imposed fines and sanctions for breaches of legislation like the Data Protection Act 1998. One easy way to improve the confidentiality of your business is to invest in on site document shredding, something which numerous organisations are now looking at in order to help ensure they meet expectations, both of the law and of consumers.
A good example of how on site document shredding can give extra strength to the confidentiality of your business is to think about how most data leakages occur. When it comes to paper this usually happens when those documents are taken off site and the most common time for such a slip up is when the documents are being handled by someone who doesn’t necessarily know their value to the business. This is where on site document shredding really comes into its own, as your confidential documents and those papers that contain personal customer data never leave your premises. We come to you and carry out the shredding at your offices, which means that you completely eliminate the risk that confidentiality might be breached by documents being taken off site to be disposed of.
Another bonus of using a firm for on site document shredding is that you are dealing with professionals. When a task like paper shredding falls to employees working internally in the company it may end up being underestimated and this can lead to slip ups that challenge confidentiality. This is just not something that happens when you delegate tasks like on site document shredding to a professional company. The service is just as versatile as having your own employee manage it – i.e. it is carried completely on the premises at a time that is convenient for you – however, it is much more reliable as you know that you are handing your confidential information over to experts who understand exactly how to deal with it, quickly and efficiently.
Finally, whilst not related to confidentiality, if you outsource your document disposal to an on site document shredding business then you are essentially getting rid of dead wood in the organisation structure. It’s usually far more economical to pass this task over to a professional business, rather than employ someone on a permanent basis to do it in the company, and as it takes less time when handled by the professionals there’s less expenditure on an hourly basis too. This can free you up to redirect the resource elsewhere or to achieve cost cutting, something that most businesses are having to focus on quite seriously at the moment.
Author: Mark Coombes - Follow me on Google+