Data protection has risen to the top of the agenda in the past couple of years. Thanks to regulatory change, such as the GDPR, it’s now more important than ever before for businesses to implement secure processes for data handling. Physical documents and files present a serious risk of data breach if not properly processed and disposed of – for many organisations avoiding such a situation means ensuring documents are shredded once they are no longer required. However, issues can arise with documents before they get to the point of shredding and it’s here that a shredding console can be particularly key.
Addressing data vulnerabilities within the business
Despite the fact that many organisations are now aiming to be a paperless environment, paper documents are still essential for many processes. Large volumes of paper in an office environment inevitably create vulnerability as a result of the amount of sensitive and personal data contained in files and papers that needs to be carefully disposed of. There are obvious advantages to partnering with a professional shredding organisation, including the convenience and reliability of a regular service where documents are shredded on site. But what happens to documents before they are shredded? Increasingly, businesses are relying on secure, lockable shredding consoles to ensure that these documents are not vulnerable to theft or viewing before the destruction process can begin.
The benefits of shredding consoles for your business
Increased security. Shredding consoles are lockable, which means that once documents are inside they cannot be retrieved, lost or stolen. Documents will remain in the console until they are collected for destruction by your shredding partner. This considerably reduces the potential exposure that the business has to a data breach. Documents that are kept in open bins or sacks can be easily accessed and the data in them used or taken away without anyone’s knowledge. The benefit of a shredding console is that this just won’t happen.
Ensuring legal compliance. Regulations such as the GDPR have introduced much higher standards when it comes to the protection of data and ensuring its safe disposal. The using of shredding consoles enables a secure chain of custody to be established, demonstrating steps take to ensure that requirements have been met and that your business is as compliant as it can be. You can even obtain a Certificate of Destruction to show that compliance standards are adhered to.
Cost effective and time saving. Shredding consoles introduce organisation into the document destruction process – everyone knows where to leave documents and where they need to be collected from. As shredding consoles provide secure storage there is no immediate need to shred in-house, freeing up staff to add value elsewhere and removing the requirement to pay for shredding equipment for your business. Instead, the shredding consoles can be filled as necessary and then collected according to the schedule agreed with your shredding partner.
Any business can benefit from shredding consoles and from a more secure approach to physical data destruction.