Every business in the UK holds sensitive information – whether this is customer or staff data. Such documents include financial information or personal details such as names and addresses. Leaving this information open to public access is not only a problem, but will leave the company open to legal issues due to lack of compliance with UK laws which require the security of such documents.
UK law includes document disposal
There are many laws within the UK which state how businesses must store and keep data secure, as well as how they should dispose of it when necessary. This includes both digital data as well as physical documents such as paper, hard drives, discs etc. Policies should also be in place for employees to follow regarding secure document disposal.
Recognised procedures for document disposal include NAID-Certified services. They certify destruction of secure documents to ensure that it is up to the correct standard and complies with all UK law. NAID certification requires approval from, multiple private destruction companies in order to maintain all privacy regulations including all major industries such as the HIPAA, FACTA, GLAB and GSA. This level of checks is needed since sensitive documents need a much higher level of shred than personal home shredding.
Storage of secure documents
UK law also takes into account the storage of secure documentation prior to its disposal. They must be kept in locked consoles or bins which cannot be opened without authorised access and a key by shredding professionals. This minimises the number of people needing to handle the data, and therefore reducing the risk of a confidentiality breach or significant repercussions of information reaching unauthorised personnel. Lockable veneered consoles are the most popular choice for secure document storage and disposal as documents inserted through the slot at the top of the console cannot be retrieved without unlocking. The surface area on top of the console also maintains a good use of space for businesses.
Presentation of destruction certificates
After the shredding process has been completed, your business is required to keep a certificate of destruction given to you by the shredding company. By choosing a shredding company which operates according to UK law, as well as being in line with your own in-house policies, you can be assured that your compliance is taken care of. Storing shredding certificates will prove that your business is sticking to the rules should your company be audited.
Shred-on-Site can give you services with full UK legal compliance
Shred-on-Site not only provides confidential document storage and disposal in accordance with UK law, but they also complete the shredding process on site using their specially designed mobile shredding vehicles. This enables you to get on with your work whilst your shredding needs are fully taken care of, or you are able to watch the shredding process if you would like. Shred-on-Site make regular of one-off collections depending on your business’ requirements.
For more information, get in touch with Shred-on-Site at 0800 181 4106 today.
Author: Mark Coombes - Follow me on Google+