The lifecycle of your documents and the security risks they carry
It is no longer adequate to simply throw away documents containing confidential information after use. Fraud and identity theft are just two well-known risks of private data being compromised by criminals, and businesses are putting their customers’ personal data at risk if they fail to dispose of it securely and sufficiently that it cannot be pieced back together. From the initial acquisition of data, throughout its lifecycle of use, to the end disposal, it’s important to maintain complete security at all times. So what are the main security risks throughout a document’s lifecycle?
Storage and clean desks
When documents are in use, it’s vital to ensure that they’re kept confidential at all times. When they’re not being used, they should be locked away, not left in the open to be taken or with the ability for information to be copied. A growing number of businesses are now implementing a “Clean Desk” policy, whereby employees must not leave documents on their desk, but keep all data secure and locked away. When documents are finished with but there’s not yet a significant amount to warrant disposal, Shred on Site can provide a range of lockable receptacles such as veneered consoles and lockable wheelie bins.
Waste and recycling bins
For companies with limited in-house space for storage, waste and recycling bins may need to be kept outside. The problem with this is that the standard wheelie bin has no security features whatsoever. This leaves confidential documents vulnerable to an easy data breach that could otherwise be avoided. Lockable wheelie bins are ideal for outside document storage before your document collection for shredding.
Third party risks
There are a number of risks that are faced in-house, too. This can include both external contractors working onsite, as well as cleaners, and sometimes even your in-house staff. It’s important that all contractors also work to maintain the same security standards as you do, but that you protect your confidential documentation in-house and restrict access where possible.
Security risks for exposed data
From storage to disposal, the highest security levels are vital at every stage of your documents’ lifecycles. Compromising the confidentiality of private information can lead to significant legal consequences as well as damage to your business’ reputation and customer trust. Shredding on site is the most effective measure you can take to protect your business from any data breaches, since we can provide secure storage receptacles before shredding the documents on-site at your convenience.
Find out what you could get from our onsite shredding services by giving us a call today on 0800 181 4106.
Author: Mark Coombes - Follow me on Google+
