Safe and secure document and media disposal has become an essential part of data management for every business. For Government and Public Sector organisations it is even more crucial to ensure that sensitive data is properly disposed of and does not end up in the wrong hands.
Data breaches can be costly
New EU regulations affect every enterprise collecting and processing data and have introduced significant penalties for those who don’t comply. This is creating a new environment of data protection that requires every organisation to be much more effective when it comes to securing data and ensuring that breaches don’t occur during the process of disposal. Shredding plays an important role in ensuring that data breaches don’t cause problems at this critical point.
High profile data loss should be avoided
Public trust in the Government and Public Sector organisations is very easy to shake and data loss from these sources would inevitably be high profile. So, it’s crucial for such institutions to have reliable and secure data destruction in place where no risks are taken with the documents and/or media that contain information relevant to the public. On-site shredding is the ideal solution to this issue – nothing leaves the premises without being shredded first so there is no opportunity for data loss to occur.
Shredding is a cost effective option
Government and Public Sector organisations are under particular pressure to justify budgets and ensure that spending is cost effective. On-site shredding provides a streamlined solution to the requirement to safely dispose of documents and media that enables predictable budgeting and justifiable cost. Lockable bins are provided for shredding waste and these are collected and shredded on-site with no additional logistics costs to consider and only a singe provider involved.
The need to be greener is becoming more pressing
More environmentally friendly infrastructure is not only applicable to the private sector. Public sector organisations too need to find ways to be more environmentally responsible when it comes to the resources that are used. Shredding is a simple way to instantly upgrade green credentials, as this allows documents and paper to be recycled afterwards, reducing waste and providing the raw materials for a sustainable resource. For Government and Public Sector organisations looking to upgrade to a more environmentally sound document destruction policy that also guarantees standards of security, on-site shredding is the obvious choice.
Simplifying and streamlining
Internal processes and systems can be complex in any organisation and often particularly so in the Public Sector with its increased accountability and regulatory constraints. On-site shredding provides a way to simplify document destruction and removal and to streamline the workforce involved in making it happen. All that is required is the deposit of documents for shredding into lockable bins, which are then handed over for on-site shredding. The process is simple, fast and transparent at every stage.
If you’d like to find out more about how on-site shredding could be beneficial for your organisation please get in touch.
Author: Mark Coombes, Follow me on Google+