Whatever progressions or growth you’re looking to make to your company, digital or physical, it’s vital to have your data security at the forefront of all that you do. Failure to comply with UK Data Protection legislation can result in significant legal penalties, fines and ongoing brand reputation damage. Keeping your confidential information secure at all times is therefore essential, for your own, in-house data as well as that of your customers. With that in mind, here are some security myths that we have debunked:
Myth #1 – Throwing documents away is secure
Simply throwing away documents containing sensitive information is not secure. Even tearing it up into smaller pieces is not sufficient data protection according to UK legislation and guidelines. In fact, the only way you can dispose of confidential documents with complete peace of mind that it’s being sufficiently destroyed is by shredding using a cross cut shredder.
Myth #2 – Storage of documents doesn’t matter as much as disposal
Many workers might keep documents on or in their desk, unlocked and unsecured, which gives complete access to anyone who wants to take them or extract information from them. In reality, storage is just as important, and Shred-on-Site provides a great selection of secure storage options for businesses, such as their lockable veneered capsules, which are a popular choice due to offering storage space on top and offering a high quality and aesthetically fitting option for office spaces. Alternatives include lockable wheelie bins.
Myth #3 – Everyone knows what counts as “confidential”
Often human error leads to a data breach – for example when colleagues are unaware of what counts as “confidential” data. This means that some information might get overlooked and disposed of simply in the bin. Shredding on-site means that all paper can be stored collectively minimising the risk of any sensitive data being disposed of in an insecure way.
Myth #4 – Digital removal of data is permanent
You might think that removing any data you no longer need from your computer is enough to sufficiently remove it. However, should you decide to replace hardware, it’s important to dispose of it in a way which will ensure that all data is unrecoverable. For example, this means destroying the hard drive, instead of just erasing data and throwing it away. Secure media destruction is just as important as paper document shredding, and this can also be completed on-site.
Convenient data security
Shred-on-Site offer on-site paper shredding and media destruction services to enable your company to ensure the highest levels of security at your complete convenience. Trained shredding professionals carry out the process on-site, which removes the risk of any data being interceded on route to being shredded off-site. All clients receive a certificate of secure destruction to give peace of mind and take responsibility for the overall data security of your documents.
Find out more and get a quote for your requirements today by giving Shred-on-Site a call on 0800 181 4106.
Author: Mark Coombes, Follow me on Google+