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Data protection hasn’t really left the headlines since the GDPR arrived in 2018. Or since we’ve seen a number of high-profile data breaches that have left business reputations in tatters. However, it’s important to remember that data exists in physical form - on paper - as well as in IT systems - and this type of data can present just as much of a risk. From customer lists to credit card information and payroll data, there is a huge vulnerability for any business that doesn’t have effective & secure document destruction methods in place. Crucially, that applies just as much to obsolete business documents as any other.

5 reasons to ensure obsolete business documents are being shredded

1. Protect against identity theft. This is a crime on the rise and one that is being enabled by businesses that dispose of obsolete documents without destroying them first. When you have documents like this in your possession it’s vital that they are safely stored somewhere - and that you have a system in place to destroy them before they are thrown out. This will not just protect your business but your employees and suppliers too.
2. Ensure your customers are protected. Your customers are vital to the survival of your business and ongoing relationships are based on trust. When customers buy, they hand over a large amount of sensitive data that could be dangerous in the wrong hands. So, if you want to ensure that you’re protecting your customers - and the future of your business relationships - it’s important to make sure that all obsolete documents containing their data are being shredded.
3. Compliance. It’s no longer acceptable for businesses to simply claim not to know about obligations to protect data - or to have no obvious measures in place to implement this. Every organisation today has a legal obligation to do this and that’s something that can be enforced with fines and penalties. If you want to ensure that your enterprise is compliant and you’re not at risk of being financially penalised for data protection failures then you need to have a comprehensive system in place for destroying all unwanted documents. Shredding is the most effective way to do this.
4. Preserve your employees’ right to privacy. This is another relationship that is very much based on trust and the actions that you take to protect your staff. Keeping your workforce’s personal information safe is fundamental to the trust that will help to ensure long-term working relationships and attract the best people to your business. From copies of photos and ID to pay information and address details, all of these can be used against your staff in the wrong hands. That’s why it’s so essential to shred documents like these when they become obsolete.
5. Make better use of your office space. Obsolete documents can take up a lot of floor space that might be required for other things - and may even be a fire hazard. Shredding these documents frees up more room and means you can make better use of the space available.

Shredding obsolete documents protects your business, staff and employees and has space efficiency benefits too.

Get in touch with us today to request a quote for all your shredding needs, whether that’s a one-off service or setting up a regular service. Why not try our online tool.