Most organisations are aware of the risks associated with not destroying confidential information, and many have a shredding policy in place to mitigate this risk. Handling this in-house can often cause more problems than removing them, especially when there are issues with the security of shredding. It can take time to shred all of your documents in-house, and it’s almost always insufficient to make sure that your business is fully compliant with all data protection legislation.
#1 Shredding into strips doesn’t guarantee security
The typical design of many office shredders is that cuts the paper into thin, vertical strips. The other popular shredder design is one which creates cross-cut documents. Although this is a more secure method than vertical strips, neither of these are 100% effective, and can be reconstructed with a little time and effort. Disposing of this shredded material is therefore fundamental to maintaining the security of your business.
#2 Shredding by hand wastes time
Taking care of your shredding in-house can be time-consuming and a waste of staff resources and skills, particularly if the company is large. It will take a professional shredding company a fraction of the time to shred the same amount of documents and due to the capacity of the shredder. This means a much quicker service to deal with your shredding requirements.
#3 Personal shredding doesn't equal compliance
Privacy policies more commonly now incorporate elements that require proof of destruction. This is not possible officially with an in-house company shredder. Shred-on-Site gives all companies a certificate of secure destruction following each visit, which substantiates compliance and completes the service.
#4 Information is exposed during storage
Do you have a secure way of storing all confidential information that is no longer needed? There may be a time lag between the documents becoming redundant and being disposed of, within which it must be stored. Often, businesses don’t have a secure way to hold this, but Shred-on-Site offers a range of different receptacles including locked veneered capsules or lockable wheelie bins, to guarantee security before the shredding process occurs.
#5 An unreliable solution
Office shredders are ultimately unreliable, and can break fairly easily. Whether it’s simply by being overworked, or through staples or thicker materials and media causing damage, they aren’t always suitable for corporate use. Shred-on-Site’s mobile shredding vehicles are designed to deal with a range of media and a large capacity of documents at one time to make the process more efficient.
Shred-on-Site’s mobile shredding services
Whether you’re a SME or large corporation, Shred-on-Site’s team of trained shredding professionals will deliver a secure and guaranteed service to give your business expert shredding services. Get a quote or find out more by calling 0800 181 4106 today.
Author: Mark Coombes - Follow me on Google+