Information security needs to be a top priority for every business. With more stringent requirements incoming for data protection, and consumers and companies for more demanding about how sensitive data is handled, there are no longer any excuses for not ensuring that your in-house security is up to scratch when it comes to data protection. Alongside the raft of digital protections that are available via firewalls and anti virus software, on-site shredding has a part to play in this too.
Don’t forget about the paper output
Many offices are now aiming to be a paper free environment. However, the reality is that there are some documents, memos, case studies or agendas that just need to be printed out in order to be effective. Even if the bulk of the information being processed within a business is digital there will always be some paper output. It’s easy to underestimate just how damaging it could be for data protection if that paper output ended up in the wrong hands.
Even digital information has to be stored
Of course, it’s not just paper that can present security risks when it comes to data. Today, we store information in a wide variety of ways, from thumb drives through to CDs. It’s not always possible to completely wipe these devices after they are no longer required and that can open up yet another problem when it comes to data protection. All it takes is someone with the right skills and you could find a lot of sensitive information in the wrong hands.
How does on-site shredding help with your in-house security?
1. It’s a comprehensive disposal method. If you want to make sure that you don’t leave anything behind that could be accessed by someone with the wrong intentions then on-site shredding ensures that is the case.
2. There’s no need to transport anything off the premises. Security risks often arise when information is transported. Laptops left on trains, stolen phones, briefcases full of documents – and even shredding bins stuffed with papers for recycling. As soon as your data is taken off the premises then there is a security risk. Using on-site shredding services bypasses this risk completely. Instead, everything is disposed of without ever leaving its point of origin.
3. Everything handled by one provider. If you’re working with a shredding service that will only handle documents then you may have to find another to deal with physical assets that need to be destroyed, such as drives or CDs. As soon as you spread the net wider, the data you’re handling is more broadly distributed and this creates a security risk. The optimum situation for in-house security is an on-site shredding service that can handle any type of waste, whether it’s a simple document or something more three-dimensional.
4. Restricted access. The major danger to any data is its release into the wrong hands, whether that’s through carelessness or intent. On-site shredding services like Shredonsite provide lockable bins that restrict access to what’s inside so that it remains secure until it has been disposed of.
Find out how Shred-on-Site could help to get your shredding and security to the highest possible levels by giving us a call on 0800 181 4106 today.
Author: Mark Coombes, Follow me on Google+